Weinberg Foundation Opportunities
From time to time The Harry and Jeanette Weinberg Foundation has openings for highly qualified professionals and support personnel who have a strong commitment to the Foundation’s mission of improving the lives of low-income and vulnerable individuals and families.
Executive Assistant, Investment Department
This job posting will close Monday, February 23, 2015
Location: Baltimore, Maryland (offices in Owings Mills)
Reporting Relationship: Reports to Chief Investment Officer
The Weinberg Foundation grants approximately $100 million each year to nonprofits that provide direct services to low-income and vulnerable individuals and families, primarily in the U.S. and Israel. Since 1980, the Foundation has distributed grants totaling $1.7 billion. Current total assets under management are approximately $2 billion, and are invested across a range of asset classes.
The Weinberg Foundation administers most of its grant funding in its “hometown” communities: Maryland, Northeastern Pennsylvania, Hawaii, Israel, and the Former Soviet Union. These areas represent deep, personal ties to the life and legacy of Harry Weinberg.
The Weinberg Foundation is committed to funding nonprofits in the Jewish community, as well as the community-at-large, with particular emphasis on assisting the lowest-income and frailest older adults so they may live out their lives in dignity. Other areas supported by the Foundation include: preparing the workforce for 21st century jobs, ensuring that people’s basic needs are met, increasing the independence and integration of people with disabilities, and providing high quality education for children.
Specific Job Description
Work responsibilities will include, but will not be limited to:
- Work as an assistant to the Chief Investment Officer, the Managing Director-Investments, and the Investment Analyst (the Investment Staff).
- Maintain the filing system for Investment Committee meeting minutes, investment manager records and communications, and other needs of the investment staff.
- Prepare the travel requests and travel reports for the investment team.
- Manage the contacts in Outlook for the Investment Staff with changes and updates.
- Assist in managing special, customized mailings and projects for the Investment Staff.
- Maintain the out of office calendar and the travel calendar for the Investment Staff.
- Prepare, process, and submit timesheets.
- Prepare credit card statements and expense reports.
- Prepare for presentations (i.e., assembling informational materials, reserving food and drinks, room, coordinating calendars, sending out email confirmations and reminders, etc.).
- Answer phones, handle inquiries, take messages and forward calls in a friendly and professional manner.
- Prepare and process documents for electronic filing and prepare and distribute various documents (including typing, copying, faxing, mailing and messenger documents).
- File all paper documents in a timely and accurate manner and manage the paper and electronic filing systems.
- Ability to use Mail merge in Word and strong follow-up skills in arranging meetings and briefings for many participants.
- Prepare travel arrangements, itineraries, hotel confirmations, ticket research and purchases, passports, visas, flights, car rentals, directions, etc.
- Manage the calendar in Outlook for the Investment Staff.
- Plan and schedule meetings as requested, including contacting participants, distributing email reminders, calling the day before the meeting to confirm participation, and preparing documents and the conference room.
- Greet and assist guests.
- As necessary, copy and prepare documents for meetings, making certain the conference room is set in advance of the meeting with agendas, documents, drinks and food if necessary.
- Upon conclusion of meetings, confirm the room is clean and cleared of all materials and put into order.
- Proofread documents through several rounds, carefully checking and rechecking changes as well as rereading documents to confirm accuracy.
- Write simple and direct prose, including correct grammar and punctuation.
- Persevere in working on a document through multiple revisions.
- Demonstrate a meticulous attention to detail.
- Have a sense of irony and humor.
- Accept criticism and respond by improving one’s work product by reducing errors.
- Maintain awareness and understanding of Foundation grant making.
- Initiate recommendations and solutions to challenges.
- Work well with other staff to deliver work accurately and quickly.
- Maintain a clear and orderly office appearance and make certain things are neat and tidy at all times in all work areas.
- Jointly maintain tidiness in all common areas.
- Restock paper daily in printers, fax, paper racks (for letterhead, envelopes, etc.).
- Arrive at your desk ready to work on time, working throughout the day, minimizing late arrivals and early departures.
- Manage your work efficiently and productively without personal or unrelated work interruptions.
- Serve as an assistant and professional representative of the Foundation to assist Investment Staff.
- Demonstrate a strong command of the English language and grammar skills on a sophisticated level.
- Utilize advanced information technology skills, especially Microsoft Office and Outlook.
- Provide knowledge and understanding of database software.
- Maintain strict confidentiality.
- Demonstrate a high level of friendly and professional customer-service with internal and external individuals.
- Make use of general knowledge of philanthropic and nonprofit fields.
- Make use of general research skills, particularly utilizing the Internet.
Preferred Experience, Skills and Interests:
- Work experience in nonprofit or community-related organization is highly desirable.
- Work experience in a financial and/or legal organization would be considered a positive.
- Copy-editing and proofreading, fact checking, comprehension of grant or other legal documents.
- Excellent writing skills, including accurate spelling and grammar.
- Advanced information technology skills, especially Microsoft Office.
- Knowledge and understanding of database software.
- Research skills.
- Ability to be well-organized and able to work with minimum supervision.
- Sense of confidence balanced with humility (diplomatic, respectful style, serving as an ambassador for the Foundation in all public settings). This includes the confidence to say “I don’t know, but I will find out and get back to you.”
- Strong knowledge of and/or experience with nonprofits, foundations and grantmaking a plus.
- Needs to have a sense of humor and humility.
Successful applicants will be required to answer questions by email, participate in multiple interviews, complete a writing test, provide strong current references and authorize a full background check.
The Weinberg Foundation is an equal opportunity employer. It embraces workforce diversity and is firmly committed to complying with all federal, state and local equal opportunity laws. The Foundation encourages all qualified applicants to apply.
Interested candidates should submit a cover letter including a summary of relevant work experience and a statement of particular interest in this position, along with salary range requirements, to ExecutiveAssistantInvestments@hjweinberg.org no later than end of business on Monday, February 23, 2015. If the Foundation is interested in speaking with you, expect to be contacted within 30 days of submission. No phone calls, please. Thank you.
The Harry and Jeanette Weinberg Foundation, one of the largest private charitable foundations in the United States, distributes approximately $100 million in annual grants to nonprofits that provide direct services to low-income and vulnerable individuals and families, primarily in the US and Israel. Grants are focused on meeting basic needs and enhancing an individual’s ability to meet those needs with an emphasis on older adults, the Jewish community, and our hometown communities of Maryland, Northeastern Pennsylvania, and Hawaii. These grants are distributed through six primary areas of giving: Basic Human Needs and Health; Disabilities; Education; General Community Support; Older Adults; and Workforce Development. For more information please go to www.hjweinbergfoundation.org.
Position Location: Owings Mills, Maryland
The Harry and Jeanette Weinberg Foundation is seeking a full-time, paid, summer intern. Candidates should be college graduates with a degree related to fields such as social work, public policy, public health, urban studies, non-profit management, education, law, and gerontology.
The internship will provide an intern with relevant and constructive work experience with a large private Foundation. The intern will have the opportunity to explore the field of philanthropy within a dynamic and active setting. In doing so, the intern will be expected to analyze and synthesize information and create reports for review and decision making at the Foundation. This internship will expose the individual to all areas of grantmaking, including the Maryland Small Grants program. The individual should have a strong interest in best-practice research and program evaluation. Specific projects will depend on the needs of Foundation staff and will be discussed during the interview process.
Qualifications and Experience:
- Must have a college degree with GPA of 3.5 or higher
- Must either be enrolled in a graduate program OR have two years of relevant experience
- Positive attitude, team player, and ability to work independently
- Prior internship experience or other relevant experience a plus
- Excellent oral and written communication skills
The intern must be able to commute to our Owings Mills office where free parking is available. This is a full-time (37.5 hours per week) paid position beginning in late May or early June 2015.
Interested applicants should send a cover letter and resume to firstname.lastname@example.org by February 27, 2015. Please put your name in the subject line.