Program Associate, US

Location: Baltimore, Maryland (offices in Owings Mills)
Closing Date: November 30, 2023
Reporting Relationship: Managing Director, Program Team Operations

About The Harry and Jeanette Weinberg Foundation

The Weinberg Foundation, one of the largest private charitable foundations in the United States, is dedicated to meeting the basic needs of people experiencing poverty. Each year, the Foundation provides approximately $150 million in total grant activity supporting nonprofits that provide direct services in the areas of Housing, Health, Jobs, Education, and Community Services. Grants support organizations that serve a range of populations, including older adults, women at risk and their children, people with disabilities, and veterans, as well as the Jewish community. 

The Foundation administers the majority of its funding in its priority communities: Baltimore, Hawaiʻi, Israel, New York City, Northeastern Pennsylvania, and San Francisco. This includes supporting nonprofits serving federally designated rural areas within, or adjacent to, these priority communities. All of these locations represent personal ties to the life and legacy of Harry Weinberg, as well as communities where Weinberg Foundation trustees reside and provide leadership. Since 1990, the Foundation has distributed grants totaling more than $2.8 billion. 

Position Summary

The primary role of the program associate is to provide support to the program team. The program associate will support the program director and senior program officer, within the Foundation’s grantmaking portfolio, and the program director in the U.S. portfolio. 

Overall Responsibilities

  • Assist the Program team in a variety of administrative areas including but not limited to:
    • tracking the grant pipeline, including new inquires;
    • ongoing special projects and reports as needed;
    • preparing for strategic initiatives and memos;
    • communicating with grantees as needed;
    • assisting in editing and drafting grant-related materials, including grant agreements as needed; and
    • setting up grantee calls in collaboration with the administrative team.
  • Investigate and analyze grant applications for projects and organizations.
  • Pre-screen grant applicants by phone and e-mail to ensure eligibility.
  • Manage all incoming LOI’s and small grants.
  • Learn the Foundation’s grants database, GIFTS, and track grantee history, payment requirements, communications with grantees, and evaluation reports.
  • Manage and send agendas for weekly and monthly leadership meetings.
  • Take clear and thorough notes at all meetings.
  • Monitor progress of grant payments and ensure that grantees are receiving timely grant payments, and/or are up for renewal, in partnership with the administrative team.
  • Participate in meetings with grantees and potential grantees.
  • Attend Program Committee meetings with trustees, Foundation president/CEO, and Program team.
  • Have a familiarity with the Baltimore public, social, and private sector landscape. This would include general knowledge of local nonprofits, key institutions, and a knowledge of the neighborhoods and issues in Baltimore city.
  • Candidate should also have knowledge and some experience in the workforce and/or K-12 issue areas in the Baltimore region.

Skills and Qualifications

  • A professional with a spirit of kindness and humility.
  • Experience designing internal processes, systems, and approaches in service of assessing and documenting learning and impact.
  • Excellent writing and research skills and a love of learning and communicating.
  • Skillful at listening to and synthesizing diverse ideas and perspectives.
  • A demonstrated ability to think critically and strategically with a systems-level
  • Ability to work well in teams and collaborate proactively and productively with colleagues and partners.
  • Strong initiative, a positive and proactive attitude, and ability to solve challenges independently and creatively in a multiple-task environment.
  • A personality and value system reflective of integrity, thoughtfulness, and hard work.
  • Have a sense of irony and humor.
  • Demonstrated ability to process large amounts of information and organize and present it in an actionable fashion.
  • Experience with fiscal reporting and maintaining updated budgets and databases.
  • Ability to manage time efficiently and meet deadlines with great attention to detail.
  • Maintain strict confidentiality.
  • Demonstrated commitment to approachability, being of service, and seeing people and communities through a strengths-based perspective.

The Weinberg Foundation is an equal opportunity employer. It embraces workforce diversity and is firmly committed to complying with all federal, state, and local equal opportunity laws. The Foundation encourages all qualified applicants to apply.

Interested candidates should submit a confidential resume and cover letter, along with salary range requirements, to jobs+pau@hjweinberg.org . If the Foundation is interested in speaking with you, expect to be contacted within 30 days of submission. Finalist candidates for this position will be required to answer questions by email, participate in multiple interviews, provide strong current references, provide writing samples and a possible writing test, and authorize a full background check. Please refrain from phone follow-ups. Thank you.